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Receipt fields

Receipt photos, turned into useful rows.

Extract the shop, date, purchases, VAT and total from a receipt photo. If the total is absent, the result stays empty and is flagged for review.

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Your workspace

Your documents. Your workspace. Explore the complete workflow.

Preview the workspace on the screen most relevant to this document. Switch tabs to explore the other stages.

TracewiseWorkspace Supplier invoices
DOCUMENT REVIEW / REVISION 1

Invoice-2048.pdf

The original and its readings, side by side.

To review
THE ORIGINALPage 1
SAMPLE DOCUMENT
INVOICEINV-2048

Example supplier
Example customer

Document services$1,000.00
Support services$250.00
Total payable$1,250.00
Printed source region
VALUES3 readings
Invoice numberINV-2048On the page · page 1
Supplier nameExample supplierOn the page · page 1
Total amount$1,250.00 Source region · page 1
Your final say.Check the source, correct a value, or keep it as printed.
Illustrative source and extracted valuesConfirm & next ✓
Illustrative Tracewise previewEvery reading has a place.Example data. Your documents and results appear in your workspace.

Select a value to highlight its source region and inspect the corresponding close-up.

Review warnings remain visible. A reviewer must confirm the document before export.

Use an account with private site access to open your workspace. Check its page allowance and Azure connection before reading documents.

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What it reads

Receipt fields. Adapt every one.

These fields are included in the template. Edit their descriptions, remove unwanted fields or add your own.

Fields

9 on the ready list
  • Shop name
  • Shop Tax ID
  • Receipt number
  • Date
  • Subtotal
  • VAT
  • Total
  • How it was paid
  • Currency

Items

A list, one row for each
  • Description
  • Quantity
  • Unit price
  • Line total

TRACEWISE / DOCUMENT WORKFLOW

A receipt is more than its total.

Define merchant, date, payment, tax and item fields. Review unclear readings beside their source, check amounts, and confirm only after inspecting the original.

TracewiseWorkspace Supplier invoices
DOCUMENT REVIEW / REVISION 1

Invoice-2048.pdf

The original and its readings, side by side.

To review
THE ORIGINALPage 1
SAMPLE DOCUMENT
INVOICEINV-2048

Example supplier
Example customer

Document services$1,000.00
Support services$250.00
Total payable$1,250.00
Printed source region
VALUES3 readings
Invoice numberINV-2048On the page · page 1
Supplier nameExample supplierOn the page · page 1
Total amount$1,250.00 Source region · page 1
Your final say.Check the source, correct a value, or keep it as printed.
Illustrative source and extracted valuesConfirm & next ✓
Illustrative Tracewise previewEvery reading has a place.Example data. Your documents and results appear in your workspace.
Read the Tracewise validation studies ↗

The review screen

Review the value. Keep its source in view.

The review workspace places the receipt beside its extracted fields. It shows the workflow used to inspect the original example.

TracewiseWorkspace Supplier invoices
DOCUMENT REVIEW / REVISION 1

Invoice-2048.pdf

The original and its readings, side by side.

To review
THE ORIGINALPage 1
SAMPLE DOCUMENT
INVOICEINV-2048

Example supplier
Example customer

Document services$1,000.00
Support services$250.00
Total payable$1,250.00
Printed source region
VALUES3 readings
Invoice numberINV-2048On the page · page 1
Supplier nameExample supplierOn the page · page 1
Total amount$1,250.00 Source region · page 1
Your final say.Check the source, correct a value, or keep it as printed.
Illustrative source and extracted valuesConfirm & next ✓
Illustrative Tracewise previewEvery reading has a place.Example data. Your documents and results appear in your workspace.

  • Source location

    Selecting a value highlights the matching area of the receipt when its location is available. Choose the total to inspect the exact printed amount.

  • Status and explanation

    The example total carries a Check status because the page is cropped. The reviewer examines the photograph, then accepts the printed value or corrects it.

  • Warnings remain visible

    The lower strip counts outstanding review items. A reviewer can confirm after considering them; the values are never silently altered.

Many receipts at once

A separate row for every receipt.

Batch uploads create one row per receipt, with a document status and a source status for each field. Information absent from the image remains labelled Not on the page.

Confirmation presents any remaining warnings in plain language and retains them with the document.

See how a review works
TracewiseWorkspace Supplier invoices
CONFIRMED DATA / EXPORT

Ready for the next step.

Export the document revisions you have reviewed and confirmed.

Download ↓
FILE TYPE
XLSX CSVJSON
INCLUDEConfirmed files
Illustrative confirmed invoice export
invoice_numbersupplier_nametotalReview
INV-2048Example supplier1250.00Confirmed
INV-2049Example supplier480.00Confirmed
INV-2050Example supplier795.50Confirmed
Reviewed revisions only.

Warnings and human corrections stay in the review record.

3 illustrative rowsXLSX · CSV · JSON
Illustrative Tracewise previewReviewed data, ready to use.Example data. Your documents and results appear in your workspace.
TracewiseWorkspace Supplier invoices
DOCUMENT REVIEW / REVISION 1

Invoice-2048.pdf

The original and its readings, side by side.

To review
THE ORIGINALPage 1
SAMPLE DOCUMENT
INVOICEINV-2048

Example supplier
Example customer

Document services$1,000.00
Support services$250.00
Total payable$1,250.00
Printed source region
VALUES3 readings
Invoice numberINV-2048On the page · page 1
Supplier nameExample supplierOn the page · page 1
Total amount$1,250.00 Source region · page 1
Your final say.Check the source, correct a value, or keep it as printed.
Illustrative source and extracted valuesConfirm & next ✓
Illustrative Tracewise previewEvery reading has a place.Example data. Your documents and results appear in your workspace.

TRACEWISE / DOCUMENT WORKFLOW

Evidence before accuracy claims.

Live Azure checks covered five individual synthetic invoices and a three-page invoice PDF. Source evidence, explicit review and three export formats were checked. These bounded tests do not establish accuracy for every document type.

Read the Tracewise validation studies ↗

Your own fields

Use this template. Shape it around your work.

Edit this template or build a list from scratch. Give each field a short description and an example, save the list, then reuse it across your documents.

Or ask us to set it upMake your own field list

No training needed

Explain each field in everyday language.

No labelled training set is needed. Supply a field name, a brief instruction and an example. If a result is missing, make the instruction clearer and run the document again.

01

Choose a name

A short name you would use in a spreadsheet column.

02

Describe the target

One sentence, written as you would explain it to a new colleague.

03

Add an example

It shows Tracewise the shape of the answer: an amount, a date, a name.

Any format

From photos and PDFs to Word and text.

Work with the files you receive. Document preparation brings scans, angled photos and clean PDFs into the same extraction workflow.

  • PDF
  • Scans
  • Phone photos
  • Images
  • Word files
  • Text files

Each upload may contain up to 100 pages and 20 MB. A batch can contain up to 50 files.

Security

Your documents and data remain under your control.

  • Know where processing happens

    Tracewise uses the Azure services configured for this deployment. Storage and processing regions depend on the selected resources; confirm them before uploading sensitive documents.

  • Understand provider data handling

    Model data handling follows the configured Azure service and your deployment’s policies. Review those settings before sending confidential records.

  • Protect the connection

    Use the deployed HTTPS site for uploads. Storage encryption and retention follow the storage service configured for this deployment.

  • Review with a record

    Keep the original extraction alongside reviewer corrections and confirmation history, so changes remain traceable.

Questions

Clear answers to everyday questions.

Can it read a photo taken on my phone?

Use a clear, upright photograph with the whole receipt visible. Compare results against the original and replace unreadable images. Automatic blur, darkness and crop classification is not available in this build.

What if the total is missing from the receipt?

It remains empty with the status Not on the page. A missing required total raises a warning; the system does not invent it from other amounts.

Can I read a whole folder of receipts at once?

Yes. Upload a batch, review each receipt beside its extracted fields, confirm the documents and export the resulting rows.

Which files can I upload?

Supported inputs include PDF, JPG, PNG, HEIC, Word (.docx) and plain text (.txt). The limits are 100 pages and 20 MB per file, with 50 files per batch. Unreadable formats receive an explanation so you can provide a supported file.

See the formats

What if a value is not on the page?

An absent value remains empty with a Not on the page status. A detected value either links to a source box or reports Place not found. Review is still necessary because automated readings can be wrong.

How a value gets its word

What does it cost?

Start with the allowance shown in your workspace. Azure document reading, review and exports are available. Shared workspaces use role-based invitations; hosted site access is also required. Paid subscriptions remain unconfigured.

See the plans

Try your first receipt. Review, then export.

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